Some verbs related to taking messages for a guest:
Record: To write down the message accurately. Example: “I will record your message and ensure it’s delivered to the guest as soon as possible.”
Relay: To pass on the message to the intended recipient. Example: “I will relay your message to the guest as soon as possible.”
Jot down: To quickly write down the message. Example: “Let me just jot down your message before I forget.”
Write up: To prepare a written message. Example: “I will write up your message and ensure it’s delivered to the guest promptly.”
Document: To create a record of the message. Example: “I will document your message and make sure it’s delivered to the guest.”
Take down: To write down the message. Example: “Let me take down your message and ensure it’s delivered to the guest promptly.”
Capture: To note or record the message. Example: “I will capture your message accurately and deliver it to the guest as soon as possible.”
Transcribe: To write down the message word-for-word. Example: “I will transcribe your message so that the guest receives an accurate record.”
Note: To make a written record of the message. Example: “Let me note down your message so that I can deliver it to the guest as soon as possible.”
Log: To make an entry in a record book or system. Example: “I will log your message and ensure it’s delivered to the guest in a timely manner.”
Convey: To communicate or pass on a message to the intended recipient. Example: “I will convey your message to the guest and make sure they receive it promptly.”
Pass along: To transfer a message to someone else. Example: “I will pass along your message to the guest so they can receive it as soon as possible.”
Deliver: To bring or send a message to the intended recipient. Example: “I will deliver your message to the guest and make sure it’s received promptly.”
Forward: To send a message to someone else, usually via email or another electronic means. Example: “I will forward your message to the guest’s email address so they can receive it quickly.”
Communicate: To share information with another person. Example: “I will communicate your message to the guest and ensure it’s understood clearly.”
Relay back: To pass along the recipient’s response or message to the original sender. Example: “Once the guest responds, I will relay their message back to you.”
Take a message: To receive a message on behalf of someone else and pass it on. Example: “If the guest is unavailable, I can take a message and make sure they receive it when they return.”
Memorize: To remember a message without writing it down. Example: “I will memorize your message if you prefer not to write it down and ensure it’s passed on to the guest.”
Send: To transmit a message via mail, email, or another method. Example: “I can send your message to the guest’s office or home address if necessary.”
Confirm: To verify the accuracy of the message with the sender or recipient. Example: “Before relaying your message to the guest, I will confirm the details with you to ensure accuracy.”
Some nouns related to taking messages for a guest:
Message: The information or communication that needs to be delivered to the guest. Example: “I received a message for you from a colleague.”
Note: A written record of the message. Example: “Let me write a note for you to deliver to the guest.”
Memo: A short message or reminder to someone. Example: “I will write a memo to the guest and ensure it’s delivered promptly.”
Record: A written or electronic document that contains the message. Example: “I will keep a record of the message and ensure it’s delivered to the guest.”
Communication: The act of conveying a message from one person to another. Example: “Effective communication is key when taking messages for guests.”
Dispatch: The act of sending or delivering a message to the intended recipient. Example: “I will dispatch the message to the guest as soon as possible.”
Notification: A message or alert that informs the recipient about something important. Example: “I will send a notification to the guest to inform them of the message.”
Memorandum: A written communication that is usually used for official or business purposes. Example: “I will write a memorandum to the guest to ensure they receive the message.”
Reminder: A message or prompt that is intended to help the recipient remember something important. Example: “I will send a reminder to the guest to ensure they don’t forget about the message.”
Dispatch note: A written record that documents the sending or delivering of a message. Example: “I will prepare a dispatch note for the message to ensure it’s delivered to the guest.”
Written message: A message that has been written down or recorded in some form of writing. Example: “I have a written message for you from one of your colleagues.”
Oral message: A message that has been spoken or communicated verbally. Example: “I received an oral message from the guest, which I will pass along to you.”
Communication log: A written record that documents all messages or communications that have been sent or received. Example: “I will update the communication log to reflect the message that has been sent to the guest.”
Memo pad: A notepad or notebook that is used for taking down messages or notes. Example: “I always keep a memo pad handy to write down messages for guests.”
Message slip: A small slip of paper or note that contains a message and is used for relaying messages to someone else. Example: “I will prepare a message slip for the guest and ensure it’s delivered promptly.”
Call back message: A message that requests the recipient to call the sender back. Example: “I received a call back message from the guest, asking you to call them back as soon as possible.”
Reminder message: A message that is intended to remind the recipient of something important. Example: “I will send a reminder message to the guest to ensure they don’t forget about the meeting.”
Incoming message: A message that is received from someone else. Example: “I have an incoming message for you from the guest.”
Outgoing message: A message that is sent to someone else. Example: “I will send an outgoing message to the guest to confirm the meeting details.”
Message log: A written record that documents all messages that have been sent or received. Example: “I will keep a message log to ensure that all messages for guests are properly documented.”